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Introduction to Illinet Online

Basic Layout
Search Options
Quick Limits
Number of Records


A.  Basic Layout and Functions

Illinet Online Illinet Online is the web-interface to the Wheaton College libraries’ catalog.  Wheaton College is a member of the ILCSO consortium of 56 academic and special libraries throughout the state of Illinois.

Like all electronic catalogs, Illinet Online provides multiple levels of search options to meet basic and advanced search needs.  The basic layout of the Quick Search interface is a text box for search terms, a drop-down menu to utilize a Quick Limit, and a brief list of search options.  These three simple elements meet the needs of most basic users.

Illinet Online Quick Search Screen It is important to note that the first search option, Any Word Anywhere, is not exactly what it claims to be.  This option, which is consortium-mandated, was chosen because it provided the greatest searching flexibility without creating confusion for the patron.  The “any word anywhere” search looks for any word that has been typed into the text box.  When the search is begun the catalog will retrieve any record that contains any of the words that were provided, not necessarily all of the words provided, and then it will attempt to list them according to a relevance ranking.  Ultimately, you may receive many more “hits” than you anticipated.  One of the ways to insure that you have executed a successful search is to consider using the Boolean Search option, but this requires that you have a good understanding of Boolean language and searching.

Now that the limitations of the Any Word Anywhere search have been mentioned some attention can be given to how to maximize your use of this search option.  As mentioned earlier, this search option searches for any of the words and doesn’t require that they all be present.  Therefore a search for Gone with the Wind could return an item titled Wind, or Gone, or Gone in the Wind.  This search option does not drop words, such as “the”, “and”, “of”, and many others that are normally not searched in other search options and may return a larger number of undesired records.

There are ways to narrow your search a bit.  If you want to be sure that a word is present you can precede the word with “+” (e.g. +alien).  If you want to retrieve records that shouldn’t contain a certain word you can precede the word with “!” (e.g. !migration).

Truncation can also be used in “Any Word Anywhere” searches.  If you want to find records that contain any form of the word “statistic” you can place a “?” at the end to retrieve records that contain any word that starts with “statistic”.  Therefore “statistic?” will retrieve records with “statistics”, “statistical”, “statistician”, etc.

If you are looking for a particular phrase or word order, the Any Word Anywhere search allows you to place quotes around words to force the return of only those records that contain the specified words in the specified order.  For instance if you wanted to return records containing Gone with the Wind you would place those words within quotes in the text entry box (e.g. “Gone with the Wind”).

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B. Search OptionsIllinet Online Quick Search Screen
Though the Any Word Anywhere search is the default search option, this is not the only one provided to the patron on the Quick Search screen.

A patron may search using Start of Title.  This search should omit any articles (e.g. An, The, El, La, etc) from the beginning of a title.  If you want to find The Red Badge of Courage you would want to search using “red badge”.  If the “the” is not omitted your search will not be successful.

Just as there is a search option for the start of a title, a search option is provided to search for Start of Magazine/Journal Title.  This search operates in the same manner as the general Title search in that you need to drop any articles at the beginning of the title.

As mentioned earlier, Illinet Online offers a Boolean Search option.  For the experienced searcher, searching using Boolean operators (AND, OR, and NOT) can produce extremely specific search results with minimal effort.  If you were looking for resources on learning disabilities in children you could create a search string (e.g. (child? or teen?) and “learning disabilities”) that would search for anything with child, children, or childhood, etc. or teen, teens, or teenagers, etc. along with learning disabilities.  In forty simple characters numerous search permutations have been created, executed, and returned together.

Illinet Online also provides the ability to browse various indexes, such as Browse Subject, Browse Author, and Browse Call Number.  These searches search for terms in linear fashion.  If you were searching for John Updike and typed “John Updike” in the text entry box you will not find anything by this author.  The search must be typed “Updike, John” in order to work properly.  Browse options require knowledge of how the information is stored in order to successfully retrieve it.  If you want to use the Call Number option you must be familiar with the format of the particular numbers you wish to browse.

Another browse feature that is provided is the Browse Prolific Author/Composer.  This search is similar to the Browse Author search, but the search results also contain title information along with the author name. This search works best for authors or composers who have produced multiple works.
Quick Limits

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C. Quick Limits
Another tool of great usefulness from the Quick Search screen is Quick Limits.  This enables a patron to limit his/her search using pre-set options, such as items from the “Last 5 Years”, “Musical Scores”, and others.  This can greatly reduce the number of unwanted items in your search results.  Going back to an earlier example, if you were searching for Gone with the Wind in video format only you could use the Films/Videos limit and only return records for that format.Number of Returned Records

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D. Number of Returned Records
One of the last features available on the Quick Search screen is to increase the number of records returned per page.  The default setting is 20 per page; additional records are placed on multiple pages.  The default number can be decreased to 10 records per page or increased up to 50 records per page.  Increasing the number of records per page can reduce the amount of time spent navigating through multiple pages.

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Too basic? Why not try the Advanced tutorial?
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Last Modified: 08/21/03
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